Officer and Director Responsibilities

The Chapter’s Board of Directors consists of elected Officers and the Directors of all committees. Per the Chapter Bylaws, the Board is tasked with supervising the affairs and business of the chapter and performing the duties of the Chapter.

The Chapter Bylaws outline specific responsibilities for Officer positions and general responsibilities for Directors. The pages identifies these responsibilities and others identified by the Chapter Board.

Click each position name to view the responsibilities.

Elected Officers

President

Attend Board of Director (BOD) meetings
Exercise vote in all motions on the table
Attend quarterly ISACA International Chapter Leader calls
Responsible for defining, managing and reporting on overall budget for general chapter BOD activities
Develop, maintain, implement and monitor the chapter’s strategic plan
Hold (a) strategic planning meeting(s)
Preside at meetings of the Chapter and the Chapter Board
Appoint all committee chairpersons and members
Be an ex-officio member of all committees except the Nominating Committee
Represent the Chapter at Leadership Conferences, Presidents Council Meetings and other conferences and functions, where appropriate or appoint another Chapter Board member as a representative
Present an annual report to members at the Annual Meeting of the Chapter Membership – such report to consist of reports from various Chapter officers and committees
Maintain communications with ISACA and respond to ISACA inquiries
Be responsible for submission of the required annual chapter reports to ISACA within 30 days after the Chapter’s Annual Meeting
Supervise budgetary matters and proper internal control of finances
Perform other duties as they pertain to the office of President or assigned by the Chapter Board

Vice President

Attend BOD meetings
Exercise vote in all motions on the table
Attend quarterly ISACA International Chapter Leader calls
Support President in setting up logistical functions in support of BOD meetings
Preside at meetings of the Chapter and the Chapter Board, in the absence of the President
Perform the duties of the President in the event of his/her absence or disability
Perform other duties as they pertain to this office or assigned by the Chapter Board

Secretary

Attend BOD meetings
Exercise vote in all motions on the table
Attend quarterly ISACA International Chapter Leader calls
Ensures the staffing of Committee Associate Directors
Responsible for defining, managing and reporting on overall budget for secretarial, archiving and SharePoint activities
Take minutes of the meetings of the Chapter Board, membership meetings, and AGM, and maintain a copy of the records
Maintain accurate attendance records
Be responsible for the legal affairs, Chapter records and correspondence pertaining to the Chapter
Lead the reviews of Chapter practices as compared to Chapter Bylaws required by Article VII as appropriate
Assist the President in the administration of Chapter membership meetings
Perform other duties as they pertain to this office or assigned by the Chapter Board

Treasurer

Attend BOD meetings
Exercise vote in all motions on the table
Attend quarterly ISACA International Chapter Leader calls
Ensures the staffing of Committee Associate Directors
Be custodian of Chapter funds
Receive and disburse such funds of the Chapter as shall be required in the conduct of its affairs and the carrying on of its activities or as directed by the Chapter Board
Remit dues to ISACA as required
Ensure financial transactions comply with established financial policies and procedures
Submit a written report at each regular meeting
In concert with the President, authorize expenditures from, or transfers of funds from/to, the Chapter US dollar credit account held with ISACA
Oversee budget formulation and execution
Submit annual financial statements for presentation to the membership at the Annual Meeting of the Chapter Membership
Submit books and records for audit when required
File any and all tax forms required
Maintain QuickBooks and makes these records available for audit when required
Perform other duties as they pertain to this office or assigned by the Chapter Board

Immediate Past President

Attend BOD meetings
Exercise vote in all motions on the table
Attend quarterly ISACA International Chapter Leader calls
Provide advice and guidance to the new President and Chapter Board
Perform other duties as they pertain to this office or assigned by the Chapter Board

Directors

Associate Directors Supporting the Secretary

Scribe

Record, distribute, and post the meeting minutes from all Board meetings
Record all motions, create votes, and follow through on reaching quorum on motions
Assist Secretary with responsibilities as assigned

Archivist

Create a history of GWDC activities
Monitor the retention period for GWDC artifacts
Organize GWDC artifacts appropriately in the SharePoint site
Advise the Board prior to disposal of GWDC artifacts

Associate Directors Supporting the Treasurer

Treasurer’s Assistant

Assist the treasurer in completing the Chapter’s financial reports

Budget Associate Directors

Track the Chapter’s expenditures and report actuals to the Treasurer on a monthly basis

Programs Committee

Director, Programs

General Responsibilities

Draft an annual budget in support of committee initiatives. This budget will be submitted to the Treasurer based on the announced deadlines
Ensure committee objectives are provided to the Chapter Board and posted within the Chapter website. Changes to the objectives should be discussed with the Chapter Board
Ensure that required tasks and initiatives are adequately staffed and appropriate deadlines are met. Additionally, provide cross-training as necessary to ensure seamless transitions
Provide, at a minimum, a monthly status report to the Chapter Board. Any challenges requiring urgent attention should be immediately disclosed to the Chapter Board
All documentation relating to a committee should be posted within SharePoint or another centralized database as determined by the Chapter Board.
Attend all BOD meetings ensuring a representative attends in the case of a necessary absence
Exercise vote in all motions on the table
Attend quarterly ISACA International Chapter Leader calls
Ensures the staffing of Committee Associate Directors

Committee-Specific Responsibilities

The Programs committee delivers the educational and training programs for the chapter. The specific duties of the Director, Programs are:

Provide general oversight of ISACA-GWDC programs (Monthly Conferences and Special Seminars)
Responsible for defining, managing, and reporting on overall budget for Monthly Conferences, Special Seminars, and Annual General Meeting (AGM) activities within established timeframes
Work with Monthly Conference Associate Director, Special Seminars Associate Director and Annual General Meeting Associate Director to define schedule & topics for ISACA-GWDC fiscal year
Work with Marketing and Communications Directors to promote events and messaging for all programs

Annual Meeting Associate Director

Coordinate annual meeting with programs director and conference Associate Director.
Plan annual meeting sessions and agenda with programs director and conferences

Monthly Conference Associate Director

Coordinate all monthly conferences with conference host and communications team
Coordinate tasks with other chapter committees

Special Seminars Associate Director

Coordinate special seminars and provide new training opportunities via special seminars

Executive Seminars Associate Director

Coordinate executive seminars and provide new training opportunities for C-level executives

Venue Coordination Associate Director

Coordinate venue needs for the chapter and make arrangements for various events

NASBA Associate Director

Coordinate with all committees with respect to events and compliance requirements
Collect documentation required for the NASBA compliance for all events

Registration Associate Director

Coordinate all events’ registration and handle registrations tasks

Certifications Committee

Director, Certifications

General Responsibilities

Draft an annual budget in support of committee initiatives. This budget will be submitted to the Treasurer based on the announced deadlines
Ensure committee objectives are provided to the Chapter Board and posted within the Chapter website. Changes to the objectives should be discussed with the Chapter Board
Ensure that required tasks and initiatives are adequately staffed and appropriate deadlines are met. Additionally, provide cross-training as necessary to ensure seamless transitions
Provide, at a minimum, a monthly status report to the Chapter Board. Any challenges requiring urgent attention should be immediately disclosed to the Chapter Board
All documentation relating to a committee should be posted within SharePoint or another centralized database as determined by the Chapter Board.
Attend all BOD meetings ensuring a representative attends in the case of a necessary absence
Exercise vote in all motions on the table
Attend quarterly ISACA International Chapter Leader calls
Ensures the staffing of Committee Associate Directors

Committee-Specific Responsibilities

The Certification committee delivers review courses for the ISACA Certification exams and COBIT® training activities. The specific duties of the Director, Certifications are:

Responsible for defining, managing, and reporting on overall budget for all certification review courses and COBIT training activities within established timeframes
Ensures contracts are in place for instructors and facilities as required for certification review courses and COBIT training activities
Coordinates the overall direction for certification review courses and COBIT training activities

CISA® Associate Director

Maintain resource material related to CISA certification
Promote CISA accreditation within the Chapter membership
Coordinate exam review sessions
Report on exam results
Act as a liaison between exam participants and the Chapter, including ISACA International, and
Perform other duties as pertain to the Chapter

CISM® Associate Director

Maintain resource material related to CISM certification
Promote CISM accreditation within the Chapter membership
Coordinate exam review sessions
Report on exam results
Act as a liaison between exam participants and the Chapter, including ISACA International, and
Perform other duties as pertain to the Chapter

CGEIT® Associate Director

Maintain resource material related to CGEIT certification
Promote CGEIT accreditation within the Chapter membership
Coordinate exam review sessions
Report on exam results
Act as a liaison between exam participants and the Chapter, including ISACA International, and
Perform other duties as pertain to the Chapter

CRISC™ Associate Director

Maintain resource material related to CRISC certification
Promote CRISC accreditation within the Chapter membership
Coordinate exam review sessions
Report on exam results
Act as a liaison between exam participants and the Chapter, including ISACA International, and
Perform other duties as pertain to the Chapter

CobiT® Associate Director

To be determined

Membership Committee

Director, Membership

General Responsibilities

Draft an annual budget in support of committee initiatives. This budget will be submitted to the Treasurer based on the announced deadlines
Ensure committee objectives are provided to the Chapter Board and posted within the Chapter website. Changes to the objectives should be discussed with the Chapter Board
Ensure that required tasks and initiatives are adequately staffed and appropriate deadlines are met. Additionally, provide cross-training as necessary to ensure seamless transitions
Provide, at a minimum, a monthly status report to the Chapter Board. Any challenges requiring urgent attention should be immediately disclosed to the Chapter Board
All documentation relating to a committee should be posted within SharePoint or another centralized database as determined by the Chapter Board.
Attend all BOD meetings ensuring a representative attends in the case of a necessary absence
Exercise vote in all motions on the table
Attend quarterly ISACA International Chapter Leader calls
Ensures the staffing of Committee Associate Directors

Committee-Specific Responsibilities

The Membership committee provides Membership assistance and identifies strategies for growing ISACA and GWDC membership. The specific duties of the Director, Membership are:

Responsible for defining, managing, and reporting on overall budget for GWDC social events and volunteer coordination activities within established timeframes
Reports regularly on membership statistics and establishes plan for retaining/growing membership
Works with Director, Outreach and Professional Development to ensure special focus is directed on students and young professionals

Membership Statistics & Analysis Associate Director

Provide monthly stats regarding new, transfers, and exiting members
Complete the annual Growth & Retention Worksheet

Social Events Associate Director

Organize at least 2 social events that will include mixers at local venues.
Coordinate with vendor to negotiate the terms of the contract, ensuring that the events stay within budget.
Coordinate with Marketing and Communications Committees to ensure that the events are well advertised

Membership Mailing List Updates Associate Director

Ensure that the new members are added to GWDC’s e-mail and mailing distribution lists on a monthly basis

Volunteer Associate Director

Ensure that the volunteers are training at least annually
Periodically reach out to the volunteers to ensure that they are still engaged
Ensure that the volunteer’s listed in the volunteer database are assigned to directors and officers
Ensure that the volunteer database is updated at least monthly
Coordinate with the other BOD members to ensure that the events have a sufficient number of volunteers

Outreach & Professional Development Committee

Director, Outreach & Professional Development

General Responsibilities

Draft an annual budget in support of committee initiatives. This budget will be submitted to the Treasurer based on the announced deadlines
Ensure committee objectives are provided to the Chapter Board and posted within the Chapter website. Changes to the objectives should be discussed with the Chapter Board
Ensure that required tasks and initiatives are adequately staffed and appropriate deadlines are met. Additionally, provide cross-training as necessary to ensure seamless transitions
Provide, at a minimum, a monthly status report to the Chapter Board. Any challenges requiring urgent attention should be immediately disclosed to the Chapter Board
All documentation relating to a committee should be posted within SharePoint or another centralized database as determined by the Chapter Board.
Attend all BOD meetings ensuring a representative attends in the case of a necessary absence
Exercise vote in all motions on the table
Attend quarterly ISACA International Chapter Leader calls
Ensures the staffing of Committee Associate Director

Committee-Specific Responsibilities

The Outreach & Professional Development committee advocates ISACA and the GWDC to external organizations, such as Academic Institutions, Government Agencies, Businesses, and IT professional organizations. The specific duties of the Director, Outreach & Professional Development are:

Responsible for defining, managing, and reporting on overall budget for all outreach activities within established timeframes
Know and understand ISACA’s advocacy-related activities, such as Government and Regulatory, Academic Relations, in order to promote ISACA activities and services to these communities
Identify local or regional outreach opportunities for engagement
Develops outreach events, activities, and communications
Serves as the liaison with ISACA International committees to share information

Academic Outreach Associate Director

Take initiative and act in a lead role in developing relationships with local universities to support GWDC’s goals.
Plan and manage Academic Events that further student awareness of GWDC, provide education and insight into the field of IT Audit and Security
Promote ISACA Student Group formation within the universities.
Demonstrate the value of ISACA membership and help increase student membership in GWDC
Work with the Young Professionals Associate Director to facilitate the transition of students to young professionals members
Explain the ISACA certification and certificate programs, the future career value of pursuing the CISA, CISM, CGEIT and CRISC certifications and the Cybersecurity Fundamentals certificate
Working toward integrating the ISACA Model Curricula (Assurance and Security) and their concepts within the college/university

Business Outreach Associate Director

Take initiative and act in a lead role in developing relationships with businesses to support GWDC goals.
Build, sustain, and leverage business relationships to provide benefits to GWDC members and foster sponsorship opportunities.
Function as a liaison between the business(es) and other GWDC Directors should it be necessary to support the objectives of the relationship.

Young Professionals Outreach Associate Director

Take initiative and act in a lead role in providing the appropriate GWDC offerings to best engage young professionals.
Determine and understand the interests and needs of young professionals through the use of surveys, informal feedback, social media, and other tools
Plan and manage GWDC events geared toward young professionals.
Develop ways in which larger chapter events (conferences) can attract more young professionals
Work with the Academic Relations Associate Director to facilitate the transition of students to young professionals
Organize programs and events to facilitate communication among YPs
Regularly interact with YPs at events, meetings, conferences, seminars, workshops, etc
Promote the value of ISACA’s certifications to YPs
Identifying senior members in ISACA (and other related organizations) to assist in mentoring and providing guidance to YPs
Providing feedback (activities completed, participation, activities planned, etc.) to the local chapter and the YP Subcommittee twice a year or as requested.

Sponsorships Associate Director

Take initiative and act in a lead role in pursuing business sponsorships for GWDC.
Reach out to businesses to obtain sponsorship for GWDC for both annual and event based sponsorship.
Facilitate new sponsor relationships and maintain current sponsors.
Act as the primary point of contact for all sponsorship inquiries and function as a liaison between the sponsoring organization and other GWDC Directors to ensure a mutually beneficial relationship between GWDC and the sponsor.

Communications Committee

Director, Communications

General Responsibilities

Draft an annual budget in support of committee initiatives. This budget will be submitted to the Treasurer based on the announced deadlines
Ensure committee objectives are provided to the Chapter Board and posted within the Chapter website. Changes to the objectives should be discussed with the Chapter Board
Ensure that required tasks and initiatives are adequately staffed and appropriate deadlines are met. Additionally, provide cross-training as necessary to ensure seamless transitions
Provide, at a minimum, a monthly status report to the Chapter Board. Any challenges requiring urgent attention should be immediately disclosed to the Chapter Board
All documentation relating to a committee should be posted within SharePoint or another centralized database as determined by the Chapter Board.
Attend all BOD meetings ensuring a representative attends in the case of a necessary absence
Exercise vote in all motions on the table
Attend quarterly ISACA International Chapter Leader calls
Ensures the staffing of Committee Associate Directors

Committee-Specific Responsibilities

The Communications committee prepares and delivers communications from the Chapter Board to the Chapter membership through various communication media. The specific duties of the Director, Communications are:

Responsible for defining, managing, and reporting on overall budget for all social media, publications, postcards and web content activities within established timeframes
Establish, maintain, implement, and monitor the chapter’s communications plan
Identify and develop messages to notify members and other audiences of chapter events, articles, and other activities and services
Tailor messages to key audiences (members, non-members, business community, academic community, etc.)
Distribute messages through available communication channels in a timely manner

Social Media Associate Director

Oversees the chapter’s social media presence.
Works with the Communications Director to develop a Social Media strategy
Publishes chapter events, announcements, and articles through social media
Identifies strategies and new social media outlets for chapter communications
Oversees the moderators for each social media site to ensure posts from members and moderators are appropriate and that the moderators respond in a timely manner

Publications Associate Director

Oversees the development of articles for chapter publications.
Identifies and reviews member-written articles for publication on the chapter website and through social media
Ensures that articles are not copyrighted or otherwise restricted from publication on the chapter website and through social media

Web Content Associate Director

Oversees chapter communications through external websites
Works with other committees to obtain content for the chapter websites
Updates events, articles, chapter information, and other content on the chapter’s primary website
Updates event information on the chapter’s event management system
Creates and communicates web surveys

Cvent Administrator Associate Director

Creates all event registration pages within Cvent
Prepares and schedules all chapter e-mail communications
Manages chapter Cvent accounts and access

Marketing Committee

Director, Marketing

General Responsibilities

Draft an annual budget in support of committee initiatives. This budget will be submitted to the Treasurer based on the announced deadlines
Ensure committee objectives are provided to the Chapter Board and posted within the Chapter website. Changes to the objectives should be discussed with the Chapter Board
Ensure that required tasks and initiatives are adequately staffed and appropriate deadlines are met. Additionally, provide cross-training as necessary to ensure seamless transitions
Provide, at a minimum, a monthly status report to the Chapter Board. Any challenges requiring urgent attention should be immediately disclosed to the Chapter Board
All documentation relating to a committee should be posted within SharePoint or another centralized database as determined by the Chapter Board.
Attend all BOD meetings ensuring a representative attends in the case of a necessary absence
Exercise vote in all motions on the table
Attend quarterly ISACA International Chapter Leader calls
Ensures the staffing of Committee Associate Directors

Committee-Specific Responsibilities

The Marketing committee oversees Marketing efforts for the Chapter. The duties of the Director, Marketing are:

General oversight and responsibility of Marketing program for ISACA GWDC
Responsible for defining, managing, and reporting on overall budget for all marketing activities within established timeframes
Responsible for establishing and implementing a Marketing Plan for each fiscal year
Works with President and Vice President in coordinating with International for marketing efforts
Orders marketing materials from International, including updated brochures and other materials

Market Research Associate Director

Analyze relevant data (membership, sponsorship, volunteering, etc.)
Formulate reports containing actionable recommendations
Develop and conduct surveys/ execute questionnaires
Presentations of results and fielding questions
Attend BOD meetings (alternate) in absence of Director
Liaison to other GWDC Board Committees

Events Marketing Associate Director

Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements (if required), order event signs, and ensure appropriate décor (to meet the quality expectations of the chapter).
Conduct research, make site visits, and find resources to help staff make decisions about event possibilities.
Create and revised room layouts for each event.
Propose new ideas to improve the event planning and implementation process.
Serve as liaison with vendors on event-related matters.
Assist with managing on-site production and clean up for events as necessary.
Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
Close out all events as required.

Purchasing Associate Director

Maintain records of items ordered and received
Work current and/or locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.
Prepare and process requisitions and purchase orders for supplies and equipment.
Monitor Purchasing budget

Audit Committee

Director, Audit

General Responsibilities

Draft an annual budget in support of committee initiatives. This budget will be submitted to the Treasurer based on the announced deadlines
Ensure committee objectives are provided to the Chapter Board and posted within the Chapter website. Changes to the objectives should be discussed with the Capter Board
Ensure that required tasks and initiatives are adequately staffed and appropriate deadlines are met. Additionally, provide cross-training as necessary to ensure seamless transitions
Provide, at a minimum, a monthly status report to the Chapter Board. Any challenges requiring urgent attention should be immediately disclosed to the Chapter Board
All documentation relating to a committee should be posted within SharePoint or another centralized database as determined by the Chapter Board.
Attend all BOD meetings ensuring a representative attends in the case of a necessary absence
Exercise vote in all motions on the table
Attend quarterly ISACA International Chapter Leader calls
Ensures the staffing of Committee Associate Directors

Committee-Specific Responsibilities

The Audit committee oversees the independent audit of the accounts and financial records of the chapter, which will be conducted in accordance with sound accounting practices. The committee reviews the results of the audit with the chapter treasurer, submits a written report of the audit results to the chapter board and president, and presents the results of the audit at a chapter meeting. The specific duties of the Director, Audit are:

Responsible for defining, managing, and reporting on overall budget for audit activities within established timeframes
Coordinates the hiring of an independent auditor to perform an annual review of the Chapter’s financial reports and serves as the liaison between the independent auditor and treasurer
Reviews selected samples of the Chapter’s financial transactions (income and expenses) to verify reasonableness, completeness, and accuracy in accordance with financial procedures and guidelines
Reports the results of the review to the Board of Advisors and the Chapter President and submits the invoice for the Chapter’s financial review to the treasurer for payment
Maintains the SharePoint audit folders so they are in compliance with the Chapter’s Records Retention policy

Audit Associate Director

Review selected samples of the Chapter’s financial transactions (income and expenses) to verify reasonableness, completeness, and accuracy in accordance with financial procedures and guidelines
Help maintain the Chapter’s SharePoint audit library; and ensure compliance with the applicable Records Retention policy and procedures
Serve as a liaison between the independent auditor(s) and GWDC Treasurer
Assist with providing the independent auditor(s) the information necessary to complete the annual financial review
Adhere to the ISACA GWDC Bylaws